Facility Use Request

Groups requesting use of school buildings and facilities must use the electronic version of the 1330R facility request form. If you cannot access the electronic version of the form, contact the Business Office secretary at (203) 720-5265.  Forms submitted will be routed to the appropriate person for review and initial approval.

Administrators shall forward signed copies of the 1330R Facility Request Form to the Business Office with a notation of whether such uses have been approved, denied or changed.  Requests are not formally approved until the Business Office notifies the organizations detailing dates, times and conditions of use.

The use of school buildings, grounds, equipment and facilities will be authorized by the Superintendent of Schools or designee in conformity with the following regulations governing their use as approved by the Board.

1. Applications for the use of school facilities should be submitted, within a reasonable time in advance of the dates requested, in the online format.  Information requested will include, but may not be limited to: School Requested, Day(s) and Date(S), Time, Type of Activity, Participation fee charged and Amount, Admission Charged and Amount, Food Served, Areas Requested, Group or Organization Making Request, Supervisor of Event and Contact Information, as well as signatures and information regarding liability insurance. Once received at the Business Office, the requesting organization will receive an approval or denial notification.
2. The use of school facilities for school purposes or for school-related organizations have precedence.
3. Where custodial, security, information technology or other personnel is required for use, fees shall be charged to users according to Group, and at the rates determined by current employment contracts.
4. All activities must be under competent adult supervision.  In all cases, a designee of the Board of Education will be present.  The group using the facilities will be responsible for any damage to the building or equipment.
5. Groups receiving permission are restricted to the dates and hours approved and to the building area and facilities specified, unless requested changes are approved by the Superintendent or designee.  All school equipment on the premises shall remain in the charge and control of the building principal or responsible administrator, and shall not be used without the express written permission of the administrator.
6. Events with 200 people or more would require the applicant to contact the fire and police department to obtain necessary coverage.
7. In the event of school closings or early dismissals, the facilities shall be unavailable.  Exception will be made at the discretion of the Superintendent or designee.
8. Any organization granted permission to use a school facility will be required to furnish a certificate of insurance evidencing commercial general liability insurance covering such event in an amount no less than $1,000,000 for each occurrence and $1,000,000 in the aggregate covering both bodily injury and property damage.  A copy of the applicant's insurance policy naming the Borough of Naugatuck and the Naugatuck Board of Education as additional insureds, on a primary and noncontributory basis, for the use of school facilities must be on file in the office of the Business Manager prior to the use of our facilities.
9. The Board will approve and periodically review a fee schedule for use of facilities.
10. The Superintendent or his/her designee reserves the right to revoke permission for use previously granted.

Administrators responsible for approving requests for use of school district facilities will use the following guidelines regarding the priority of usage of such facilities:

Facility Use Fees

Group I:  School-sponsored programs and activities; activities of school-related organizations

(e.g., PTO, Booster clubs, After Graduation Committees and similar organizations) 

1. There are no facility use fees for Group I.
2. The custodial and/or security fees shall be paid entirely by the Board of Education for school affairs sanctioned by the Board of Education.
3. Police and fire fees shall be paid directly to the town by the school-related or school-sponsored organization.

Group II:  Town department or town agency activities

(e.g., boy/girl scout groups and other youth groups or services as approved by the Superintendent)

1. There are no facility use fees for Group II.
2. The custodial and/or security fees shall be paid by the group.
3. Police and fire fees shall be paid directly to the town by the group.

Group III:  Activities of organizations located in Naugatuck

1. Facility use fees will be charged per BOE Policy #1330R.
2. The custodial and/or security fees shall be paid by the organization.
3. Police and fire fees shall be paid directly to the town by the organization.

Group IV:  Activities of organizations located outside of Naugatuck

1. Facility use fees will be charged per BOE Policy #1330R.
2. The custodial and/or security fees shall e paid by the organization.
3. Police and fire fees shall be paid directly to the town by the organization.

“Fees” shall include, but shall not be limited to, fees for the services of any custodial personnel, food service personnel, security personnel or other personnel deemed by the responsible administrator to be necessary in connection with the use of a school district facility.  Such costs shall be at the rates set forth in the BOE Policy #1330R. 

Restrictions on Use of School Facilities

The following restrictions shall apply and the following activities are prohibited to the use of school facilities:

1. Use of school property to individuals or organizations whose is are of a subversive nature.
2. Use of school buildings for games of chance for profit.
3. The granting of further use of premises to any person or organization which fails or refuses to pay for any damage sustained by its use.
4. Use for activities which engender racial or religious prejudices or which are inimical to democracy.
5. Illegal activities will not be tolerated.
6. Use or possession of tobacco, vapor products, alcoholic beverages or unauthorized controlled substances shall not be permitted on school property.
7. Refreshments may not be prepared, served or consumed without the prior approval of the responsible administrator in accordance with the district's Wellness Policy.  Upon approval by the administrator, refreshments may be prepared, served and consumed only in designated areas.
8. Obscene advertising, decorations or materials shall not be permitted on school property.
9. Advertising, decorations or other materials that promote the use of illegal drugs, tobacco products, vapor products, or alcoholic beverages shall not be permitted.
10. Activities that are disruptive or violate fire code of the school environment are not permitted.

Any violation of this Policy or any applicable Administrative Regulations may result in permanent revocation of the privilege to use school facilities against the organization and/or individuals involved.

In order to use school district facilities, any organization or individual requesting such use must agree to assume responsibility for any damage to and/or theft or loss of any school district property arising out of the use of the facilities.

In order to use school district facilities, any organization or individual requesting such use must agree to abide by all health and safety protocols in place by the school district at the time of use, including but not limited to protocols relating to cleaning of the facilities, signage, and health screenings of individuals requesting access to the facilities.